Data Protection Policy
The Next Education Consultancy
- Purpose
This Data Protection Policy outlines how The Next Education Consultancy collects, uses, stores, shares, and protects personal data of prospective students, current students, staff, and partners. We are committed to safeguarding personal information and complying with applicable data protection laws of Nepal and relevant international best practices.
- Scope
This policy applies to:
- Prospective and enrolled students
- Parents/guardians (where applicable)
- Employees, consultants, and representatives
- University and institutional partners
It covers all personal data processed through physical, digital, and online means.
- Legal Basis
The Next Education Consultancy processes personal data in accordance with:
- Applicable laws and regulations of Nepal related to data protection and privacy
- Contractual obligations with partner institutions
- Consent provided by data subjects
- Types of Data Collected
We may collect the following personal data:
- Personal identification details (name, date of birth, gender, nationality)
- Contact details (address, phone number, email)
- Academic records and qualifications
- English language test results
- Passport and visa-related information
- Financial documents required for admissions and visa processing
- Methods of Data Collection
Personal data is collected through:
- In-person counselling sessions
- Website enquiry and application forms
- Email communication
- Phone calls
- Hardcopy application and consent forms
- Purpose of Data Processing
Personal data is collected and used for:
- Student counselling and academic guidance
- University and college applications
- Visa and compliance processes
- Communication with partner institutions
- Internal record-keeping and reporting
Data is processed only for legitimate educational and recruitment purposes.
- Consent
- The Next Education Consultancy obtains explicit consentfrom students before collecting or sharing their personal data.
- Consent is collected through signed hardcopy consent forms and/or digital forms.
- Students are informed that their data will be shared with universities, colleges, and relevant authorities strictly for admission and visa purposes.
- Data Sharing and Disclosure
Personal data may be shared with:
- Partner universities and colleges
- Immigration and visa authorities (where required)
- Authorized internal staff only
We do not sell, rent, or trade personal data to third parties. The consultancy does not use sub-agents unless formally approved and compliant with data protection requirements.
- Data Storage and Security
We implement appropriate technical and organizational measures to protect personal data, including:
- Secure physical storage for hardcopy documents
- Password-protected systems and restricted access
- Controlled access to student files
- Regular system monitoring and updates
Only authorized personnel are permitted to access personal data.
- Data Retention
- Personal data is retained only for as long as necessary to fulfill the purpose for which it was collected.
- Records are securely disposed of when no longer required, in line with legal and contractual obligations.
- Staff Responsibilities and Training
- All staff receive regular training on data protection, data security, and cyber awareness.
- Staff are required to follow internal compliance and confidentiality guidelines.
- Breaches of this policy may result in disciplinary action.
- Data Subject Rights
Data subjects have the right to:
- Request access to their personal data
- Request correction of inaccurate data
- Withdraw consent where applicable
- Request deletion of data, subject to legal and contractual obligations
Requests can be made in writing to the consultancy.
- Data Breach Management
In the event of a data breach:
- Immediate steps will be taken to contain and assess the breach
- Affected parties and relevant partners will be informed where required
- Corrective measures will be implemented to prevent recurrence
- Policy Review
This policy is reviewed periodically and updated as necessary to reflect legal, regulatory, and operational changes.
- Contact Information
For any questions or concerns regarding this Data Protection Policy, please contact:
The Next Education Consultancy
The Next Center, Budhanagar-10, Kathmandu, Nepal
Email: info@thenext.edu.np
Phone: +977 01 5970268
