When researching the required documents for studying, you may come across a name transcript.
Transcript is an official document, which is provided by your academic institution to express your academic background. A transcript contains information like the courses taken, grades earned, and the degrees or diplomas received. This document is of great importance for Nepali students as it is a vital instrument for many stages of their academic and professional lives.
The Nepalese students require academic transcripts for three major use cases: Further Education, Pursuing Professional Certifications and Career Opportunities.
Further Education: Whether you are going to pursue your education in Nepal or abroad, a transcript certificate is a required document to access your academic level. Universities and colleges usually need this paper to appraise your credentials and ensure that you meet their academic requirements. It is especially important for those who are applying to universities abroad, as it gives a basis for comparison of their academic achievements.
Career Opportunities: In the professional world, especially for competitive and technical positions, employers usually ask for transcripts as a part of the application process. This helps them check your educational background and evaluate your academic achievements. An exciting transcript can also be a career booster by displaying your dedication and competence in your study discipline.
Pursuing Professional Certifications: Many professional certifications demand proof of previous education in a related field before a candidate can register for the exam or complete the certification process. Here, a transcript will be provided showing that the student is academically well-rounded.
In all cases, the transcript is an official document proof of your academic achievements, which makes it an important document for your education and career ambitions in Nepal and other countries.
A transcript certificate typically contains the following information:
Student Information:
Student Name: Name as registered in the academic institution records in full.
Student ID: An identification that is unique to the student and can only be used by the institution.
Date of Birth: It is useful in confirming the identity of the student.
Institution Information:
Institution Name: The name of the issuer of the transcript should be stated.
Institution Address: The physical address of the university.
Department or Faculty: The department or faculty in which the student studied.
Academic Record:
Courses Taken: It should be a register of all courses the student attended during their study period.
Grades Received: Grades or marks, usually displayed together with the grading scale employed by the university for each course.
Credits Earned: The number of credits allotted to each course, which shows the course’s significance or importance in the curriculum.
Academic Term: The term or semester in which these courses were attended.
Degree Information:
Degree Awarded: The course or certificate endowed upon the student, if applicable.
Date of Graduation: The date on which the degree was conferred.
Major and Minor Specializations: Is your interest in computer science about the broader field or a specific field of study or specialization?
Cumulative Performance:
Cumulative Grade Point Average (GPA): Class (grade point average) computed over all semesters involved.
Class Rank: The student’s rank in their graduating class, if it is provided.
Additional Notes:
Honours or Awards: Academic honors or awards received by the student during their course of study as evidenced by such honor.
Comments by the Registrar: Every formal remark or observation with regards to the student’s academic record including the cases of mistakes and academic probation.
The typical process for obtaining a transcript certificate in Nepal involves
Nevertheless, the exact details will be different depending on the fact that you were a part of the school board (for example). g. , for National Examinations Board (NEB) and universities.
You can refer to each one for individual requirements for each level.
Online Application (where available): In some universities, like Tribhuvan University, you can now apply for transcripts online. To check whether this is available from your university’s website, please do so.
Applicable Charges for Transcripts:
Transcript fee differs with an institution. You will be expected to pay about Rs. 2,000 for most universities.
For Tribhuvan University:
Bachelor’s: NPR 450 (Yearly System)- NPR 550 (Semester System)
Master’s NPR 550 (Yearly System) – NPR 750 (Semester System)
Processing time is also a variable issue.
Online Applications: Online applications could be processed faster with a two-week turnaround provided verification has been done.
Offline Applications: The usual in-person applications would take longer, with the processing time ranging from a week to a month depending on the institution’s workload.
It’s worth figuring out in advance that there will be delays, especially at the busiest time of the application period.
Please feel free to contact the Examination Department or Registrar’s Office of your institution to get the latest information about their procedure for uploading your transcripts.
Applicable Charges for Transcripts:
Transcript fee differs with an institution. You will be expected to pay about Rs. 2,000 for most universities.
For Tribhuvan University:
Bachelor’s: NPR 450 (Yearly System)- NPR 550 (Semester System)
Master’s NPR 550 (Yearly System) – NPR 750 (Semester System)
Processing time is also a variable issue.
Online Applications: Online applications could be processed faster with a two-week turnaround provided verification has been done.
Offline Applications: The usual in-person applications would take longer, with the processing time ranging from a week to a month depending on the institution’s workload.
It’s worth figuring out in advance that there will be delays, especially at the busiest time of the application period.
Please feel free to contact the Examination Department or Registrar’s Office of your institution to get the latest information about their procedure for uploading your transcripts.
To get a Transcript from TU, Here is the address and contact information for The Office of the Controller of Examinations (OCE) Office:
The Office of the Controller of Examinations (OCE)
Below is a sample transcript request letter for your transcript request. [Date] [Recipient Name] [Title] [Institution Name] [Institution Address] [City, State, Zip Code] Dear [Recipient Name], I am hereby making an official request for a certificate of transcript from [Your Institution's Name]. I finished my [Degree Type, e. g. , Bachelor’s in Business Administration] in [Year of Completion], and I need this paper for [specify the purpose, for example, further education, job application, etc. ]. - Full Name: [Your Full Name as stipulated on the university record] - Student ID: [Your Student ID] - Program of Study: [Your Program/Major] - Date of Birth: [Your Birthdate] I acknowledge that there are fees involved during the request and issuance of the transcript and I am going to fulfill all these obligations. Furthermore, in case there is any necessary form or extra information that you keen on, please notify me, and I will send them back to you immediately. Thank you for considering this. I am thankful for your quick processing of my transcript certificate. Feel free to reach me by phone at [Your Phone Number] or by email at [Your Email Address] if you require any additional information. Sincerely, [Your Signature (if sending a hard copy)] [Your Printed Name]
What will I do if there occurs a situation where I haven’t got my original mark sheets?
In case you have lost your original mark sheets, many institutions are ready to let you download and print copies from their website, if possible. On the other hand, you can ask for a substitute copy mark sheets for a fee.
Am I allowed to get someone else to apply for my transcript certificate on my behalf?
Yes, some of the institutions will allow this with a written consent form from you. Make sure you consult your institution’s policy on this issue.
I studied abroad. Can I still receive a transcript certificate in Nepal?
Along with academic records from foreign universities, you will need to get in touch with the respective university directly and follow their specific application process for transcripts. You can get it equivalent by TU when required for a small fee.
My transcript is either damaged or lost. Can I get a new one please?
Yes, most educational institutions could provide a new transcript. You would have to go through the same application process as a duplicate copy of the transcript and pay any related fees.
Cost of Damaged or Lost Transcript Application:
The amount for the yearly system
Intermediate-Rs. 350
Bachelor’s -Rs. 450
Master’s -Rs. 550
The amount for the semester system
Intermediate-Rs. 450
Bachelor’s -Rs. 550
Master’s -Rs. 750
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